Instructions For Valuation For The Examination Held In OCT/NOV-2015









Sub:- SBTE&T. – Diploma Examinations - Detailed instructions for Valuation of
OMR Barcode Answer Scripts in the Spot Valuation Camp (MINI) at Institutional
Level for the Examinations held in Oct/Nov 2015– Regarding.
*****
While congratulating you for conducting the Diploma examinations, the Secretary, State Board of Technical Education and Training, Telangana, Hyderabad is pleased to conduct Mini-Spot Valuation Camp at your Institution keeping your ability in view & hoping that you will definitely discharge the same without any difficulties. Along with the Barcoded Answer Scripts of Oct/Nov, 2015. I am dispatching herewith a set of

A. Detailed instructions to the Principal (Annexure A) --- 1 copy
B. Detailed instructions to Chief Examiner (Annexure B) --- 1 copy
C. Detailed instructions to Examiner (Annexure C) --- 1 copy
D. Detailed instructions to Scrutinizer (Annexure D) --- 1 copy
E. Rates of Remuneration (to follow Sl.No.29 of Common

Instructions to Chief Superintendents Booklet)
Note: Proposal for enhancement of remuneration is under examination.
In addition to the above, the following Guidelines are to be followed.
i) In the subjects of ENGLISH, MATHS and APPLIED SCIENCE, where Chief Examiner
is not available the Examiner should be still more careful in evaluating the answer scripts.
ii) Where no qualified Sr. Lecturers / Lecturers are available except the Head of Section, the
Head of Section may be permitted to value the answer scripts if he is the subject teacher.
You are requested to conduct a meeting with all the concerned and make available one set of the instructions with each HOD and take acknowledgement and adhere to all the instructions issued by the Board scrupulously without any deviations and to the “Time Schedule” given for valuation. You are requested to extend co-operation in getting the valuation done on time.
You are requested to kindly co-ordinate between your staff and the Board and arrange to send ‘bundles of Part III’ of the valued answer scripts within 08 days from the date of receipt of Answer Scripts.


ANNEXURE-A
Diploma Examinations Oct/Nov,2015 Mini spot Valuation Camps-Evaluation
INSTRUCTIONS TO THE CAMP OFFICER/PRINCIPAL

1. The Bar Coded answer scripts of the examinations held in Oct/Nov,2015 are being dispatched to the Principals after tearing the Flaps i.e., Part – I of Barcode Answer Script through an insured parcel depending on the number of staff members available in each discipline, in a phased manner.

2. Principal will act as a Camp Officer for the purpose of getting the scripts valued by the examinee. He is requested to take the assistance of one HOD or senior staff member to assist him (as Assistant Camp Officer) in the task of distribution and maintenance of records of Bar Code answer scripts. The principal shall identify suitable and adequate accommodation to preserve the answer scripts and for conducting valuation by the examiner with utmost secrecy.

3. On receipt of the insured parcel of Bar Code Answer Script from the board, it has to be registered in a registration-cum-issue register with the following columns.

a) Date of receipt.
b) Parcel No. and Date.
c) Year/scheme.
d) Subject code/subject Name.
e) Packet number (Bundle Slip number)
f) Name of the chief examiner.
g) Bundle Slip(Right hand top corner just below bar code) Nos. & No. of Scripts.
h) Date of issue.
i) Signature of Chief Examiner in token of receipt.
j) Date of receipt after valuation by the camp officer.
On receipt of the Bar Code answer scripts with bundle slip Nos. on each Packet the Principal/Camp Officer, Assistant Camp Officer and the Chief Examiner should, compulsorily count the number of packets and verify whether the Bar Code. No of scripts tallies with the mentioned number on the packets and then only enter the same in the register. If any discrepancy is noticed either in the number of bundle slip or the total number of scripts, it should be immediately brought to the notice of the Secretary / Joint Secretary/ Dy. Secretary EE-I Section, State Board Of Technical Education and Training, A.P., Hyderabad by phone / telegraphically. The Board is not responsible if the information is not brought immediately to its notice (within 24 hours of receipt of the scripts). Any loss of the answer scripts would be viewed seriously and the above officers would be held personally responsible.

4. The principal is requested to appoint the concerned Head of Sections as Chief Examiners for all the concerned disciplines. The Principal is requested to get the scheme of valuation prepared, as per the guidelines issued by State Board of Technical Education and Training, if it is not provided by the Board and then only the valuation is to be done. The Key and Scheme of Valuation can be downloaded from Poly log in for major branches. However the Key prepared at the Centers for other branches shall be sent to the board

5. The Bar Code answer scripts are of confidential nature and utmost care has to be taken for safe custody during and after valuation. The Principal may issue necessary instructions and take steps in this regard.

6. Detailed instructions to the Examiner, Scrutinizer and the Chief Examiner are also sent to the Principals. The same may be communicated to the concerned Staff with instructions to follow them scrupulously.

7. The valuation/Scrutiny/ 10% Check should be completed within 08 (Eight) days from the date of receipt of the Insured parcel. They are requested to maintain the time schedule without deviation as it will effect the processing and declarations of Results.

8. On completion of valuation, Part III of Bar Code Sheet should be tagged with rubber band for each subject in serial order of Answer Script along with control Bundle slip of Part- II on the top of the Bundle, and have to be sent to the Board through Speed Post with acknowledgement due/Post Parcel under the named cover to Sri S. Venkata Ramana Swamy, Deputy Secretary, EE-I Section, State Board of Technical Education and Training, T.S., Hyderabad.

9. The valued Barcoded answer scripts have to be kept in safe custody at the Institution for a period
One Year.

10. At the time of Recounting, Re-verification and Issue of Xerox copies of valued answer scripts the Board may request the Principal to send the Bar Code answer scripts of the candidates who have applied for recounting, Re-verification and Issue of photo copies of valued answer scripts. The Principal may get the scripts picked out through the Chief Examiner and send the same to the Board without delay by Speed Post. Rest of the scripts have to be stored for a period of ONE year and disposed-off later as per instructions of the Board.

11. All malpractice cases detected during valuation and reported by the Chief Examiner/Examiner should be sent to the Board immediately with detailed reports.
NOTE:- Principals may kindly note that Chief Examiners are prohibited from valuation unless he / she is a subject teacher. They shall carry-out only 10% check of the valuation done by the Examiners.

ANNEXURE-B.
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
TELANGANA: : HYDERABAD
INSTRUCTIONS TO CHIEF EXAMINER




1. The Chief Examiner will be the Head of Section of the concerned discipline. He should take instructions from the Principal with regard to the valuation of scripts, scrutiny, and 10% check.

2. The Bar Code answer scripts pertaining to the discipline will be handed-over to the concerned Chief Examiner by the Principal/Camp Officer. The Chief Examiner should sign in the “Issue Register” maintained by the Principal as token of receipt of Bar Code answer script packets. Before signing in the “Issue Register”, he should count all the Bar Code answer script packets and numbers mentioned on the packets and issue the same to the concerned subject teacher with acknowledgement. The packet shall be opened by Examiner in the presence of Camp Officer / Assistant Camp Officer, Examiner and Chief Examiner and count the same. Each packet contains 40 Bar Code answer scripts with Part-II and III of OMR Bar Code Scripts and one Answer Book Bundle Slip with Part –I and Part-II. Each Examiner is eligible to value about 200 scripts or 5 packets in any particular subject.

3. The Chief Examiner should distribute the Bar Code answer scripts only to the qualified staff who are proficient in the subject. They should be instructed properly to adhere to the instructions given by the Board to the Examiners. The Board is introducing a system i.e., 1)A Photo copy of valued answer script will be provided to the candidate on request and 2) On request of the candidate the valued answer script will be provided for re-verification of the script by the expert committee. They should also be warned that the Board would not tolerate any slackness, carelessness, or loss to the career of a student. Such lapses will be viewed seriously and action will be initiated against those who are responsible.

4. The Chief Examiner shall also collect from the Principal-Camp Officer any special instructions issued by the Board with regard to corrective measures to be adopted in case of discrepancy in the Question Paper. In the absence of which it should be assumed that there is no discrepancy in the Question Paper and the answer scripts should be valued as per the key & scheme of valuation provided by the SBTET . If any discrepancies are noticed by the examiner shall brought to the notice of the Chief Examiner. The Chief Examiner shall make necessary corrections and the same shall be informed to the SBTET.

5. The Chief Examiner should go through the answer’s prepared by the Examiner for its correctness and should instruct him to scrupulously follow the scheme of valuation while valuing the answer scripts.

6. The Chief Examiner at the time of giving Bar Code scripts to the Examiners, shall confirm that all the Bar Code Part-I, (flaps) of the Scripts are tore, etc. If any Part-I flap is not detached and such discrepancy is noticed, it shall be brought to the notice of the Principal/Camp Officer immediately.

7. The Chief Examiner should maintain an issue Register and issue the Bar Code answer scripts to the Examiners through the Issue Register after taking signature of the Examiner as token of receipt. There after the Examiners become responsible for the safe custody of the answer scripts till they return to the Chief Examiner after valuation.

8. The Chief Examiner should thoroughly verify for correctness, of the statements given by the Examiner and in case of detection of malpractice at valuation level, endorse his remarks before the same is handed-over to the Principal.

9. The Chief Examiner should supervise the work of all the Examiners under his control for uniform valuation. In case any Examiner is not upto the mark for valuation, he may re-allot the subject to any other competent Examiner. In such cases, Examiners who are not upto the mark are not eligible for any Remuneration and such names should be brought to the notice of the Secretary, State Board of Technical Education and Training, T.S, Hyderabad for information.

10. The Chief Examiner should check 10% of the Valued Answer scripts valued by all the Examiners under his control to assess the validity of Valuation. He should clearly mention on Part-II of the OMR Bar Code Sheets that the scripts he had checked and sign in token of validity with name, designation.

11. 10% check should be done only with BLUE ball pen including his signature.

12. If there is any change of marks during 10% Check, the marks awarded by the Examiner shall be rounded neatly without striking and the changed marks shall be entered against the Question and necessary corrections of “Total marks “ which arises due to the change of the marks shall also be carried out on different parts including bubbling in Part-II & III of OMR Bar Code Sheets and in Part-I & II of Answer Book Bundle Slip.

x. Nothing should be written other than bubbling in the border line box area.

13. The Chief Examiner is prohibited from valuation work except to check, unless he is the Subject Teacher himself.

14. The Chief Examiner shall verify any corrections brought to his notice either in the marks allotted in the Paper or marks entered in the Part-II & Part – III Bar Code sheets by the scrutinizer and endorse the same with his signature following the above instructions (Sl.No.12)

15. The Chief Examiner is solely responsible for uniform and standard valuation of the answer scripts valued by the Examiner under his control, and a certificate to this effect should be given to the Principal after completion of the work.

16. The Bar Code answer scripts are of confidential nature and should not be passed on through unauthorized persons. The Bar Code answer scripts should be kept under safe custody when valuation is not done.

17. After completion of valuation, the Bar Code answer scripts should be kept in safe custody in a systematic manner keeping all the Answer Scripts of a particular packet in a serial order (which is written on Answer Script) and corresponding Answer Book Bundle Slip over the top of the bundle which should be tied by the concerned Heads of Department for a period of one year facilitating easy picking up of any script for the purpose of Recounting, Re-Verification & Providing of Photo copies of valued answer scripts.

18. At the time of Recounting, Re-Verification & Providing of Photo copies of valued answer scripts the Principals will be requested by the Board to send the valued answer scripts of the candidate who had applied. In such cases, Answer Book Bundle Slip number and the serial number of the Answer Script and the Subject Code will be supplied by the Board. The script has to be picked up and shall be submitted to the Board immediately to avoid any delay.

19. The following should be handed over to the Principal for onward transmission to the Board after the valuation is completed i.e., valuation, 10% check and Scrutiny.


a. Part-III of OMR Bar Code answer scripts in a serial order of a packet after tearing Part-III (Maximum 40 numbers)

b. One corresponding Control Bundle slip of part –II shall be kept on top of the all the Bar code sheets of part -III

c) Super scribe on the cover as month & year of exam, Scheme, subject code & name and number of OMR Flaps Part-III and Control Bundle slips number.

Example:
Oct/Nov-2015
C-00,A-201
B.S.No From—to--
No.of Scripts
Oct/Nov-2013
C-05, CM-101
B.S.No.From -----to---
No.of Script

ANNEXURE-C.
STATE BOARD OF TECHNICAL EDUCATION AND TRAINING
TELANGANA : : HYDERABAD
INSTRUCTIONS TO THE EXAMINERS
FOR VALUATION OF BAR CODE ANSWER SCRIPTS IN MINI-SPOT VALUATION CAMP AT INSTITUTION LEVEL

1. Examiners who are entrusted with the valuation work by the Principal & Chief Examiners should collect and count the Bar Code answer scripts for valuation.

2. Each cover contains max. of 40 Bar Code answer scripts (with Part-II & Part- III of a OMR Bar Code Sheets) along with one Answer Book Bundle slip (with Part–I & II). On each of the covers, Answer Book Bundle slip number, subject code and name, and scheme is mentioned. The number of maximum packets each examiner is eligible to value is 5 packets or 200 scripts (max) in a subject. Examiners are requested to check the Answer Book Bundle Slip number, subject code, and “total number of scripts” with that entered on the cover and also in the issue register maintained by the chief examiner and sign in the issue Register as token of receipt.

a) Any discrepancy noticed in the total number of answer scripts after signing in the issue Register will be the responsibility of the Examiner and he/she is answerable. Hence, utmost care should be taken to see that the scripts are kept in safe custody of the Examiner.

3. One copy of the concerned Question paper is also enclosed in the first cover with the scheme of valuation. Examiners are requested to go through the Question paper key and scheme of valuation as per the guidelines of State Board of Technical Education and Training. If any discrepancies are noticed in the key/scheme of valuation, the same shall be discussed with the Chief Examiner and shall be corrected. All such corrections made in the key/scheme of valuation shall bring to the notice of SBTET. (Controller of Examinations / D.S. EE-1). The valuation shall be done strictly according to the key and scheme of valuation provided by the SBTET.

4. The Examiners should also refer to the Special instructions issued by the Board if any, with regard to corrective measures in case of discrepancy in the Question paper, in the absence of which is should be followed scrupulously and a certificate to that effect should be submitted to the Principal for onward dispatch to the Board.

5. Before starting the valuation of each Answer Script

I) the Examiner have to check the number of paged in booklet i.e. (32pages). In case they do not tally, the same is to be brought to the notice of the Chief Examiner and Principal and necessary corrections are to be made on the Part-II of OMR Bar Code Sheets duly rounding of the same with due attestation

II) a) Tick the sl.no. on Answer Book which has been taken for valuation out of 40 in the Box provided in Part-II of OMR Bar Code Sheets with pen and

b) Write the same number on the Answer Sheet also with pen.
Ex: First Script taken out of 40 for valuation as 1 on Bar Code Sheet Part-II
Fill in the Corresponding number circle in Part-III of OMR Barcode Sheets with
HB Pencil (this number should tally with the no. you have already ticked in the
Part-II)

6. I) Valuation should be done only with RED Ball Pen including his signature.

II) The Examiner has to go through each step before awarding any marks. Marks are
to be awarded for the concept, procedure, figure if any and calculations etc., as
directed in the scheme of valuation.

III) Marks should be clearly and legibly awarded for each Question/ Bit without any
Ambiguity on the margin only. The arks should not be posted on written answer in
any case.

IV) All Questions and Bits in each Question are to be valued and Marks awarded
against each bit in the margin.

V) They shall strike-off a wrong answer and award ZERO marks.

VI) A partial/ correct answer shall be valued and the incorrect part of the answer is to
Be struck-off and the marks are to be awarded to the content of the answer that is
correct.

VII) While awarding marks, over writing is to be avoided. Marks are to be clearly and legibly written without ambiguity in the margin only.

VIII) In addition to the above instructions, answer scripts of drawing subject should be valued keeping in view of the following:-

a) Marks allotted for each answer should be clearly written against the answer.( in figure )

b) Mistake in each drawing should be clearly indicated by (X) marks for proper justification.

c) Each bit answers should be valued and marks awarded.

d) If any answer is wrong / irrelevant, totally ZERO marks should be awarded for each Question.

7. If there are a number of bits in one Question and they are answered at different parts of an answer paper, the marks awarded to each bit are to be brought as shown in the example: (2+1+1 ½ = 4 ½ etc.) and fill in the Boxes representing the question number with the marks obtained for each question in the respect boxes of OMR Bar Code Sheets of Part-II.

8. Before totaling the marks make sure that the candidate has answered the required number of Questions to be answered observing the correct choice. If extra Questions are answered, the question in which he has scored the minimum marks is to be considered as the extra Question and this is to be deleted while arriving at the total marks writing against the marks in the corresponding Boxes of Bar Code Sheets either in Part-A or in Part-B as Ex: 12 Ext and as “EXTRA” in the margin of corresponding Answer Booklet.

9. Enter the total marks of Part – A & Part B in the boxes provided for, Part-A & Part – B (Leaving extra questions marks) in the respective Boxes of OMR Bar Code Sheets of Part – II.

10. Enter the Part-A and Part-B total marks

I. in the Boxes provided in Part-II & III of OMR Bar Code Sheets and also

II. in the Box of respective answer scripts Sl.No. of Answer Book Bundle Slip in Part - I with pen and

III. Fill in the circle to indicate the total marks with HB pencil correctly in part III of OMR Bar Code Sheets.

11. If total gets a fraction the total marks are to be rounded-off at this stage to the next higher integer.

12. Use pen to fill in the Boxes & HB Pencil to fill in circles.

13. After valuation of all the Scripts of a particular packet and posting of marks of each Answer Sheet in their respective Sl.no. of Answer Book Bundle Slip

i) the subtotal of respective columns of Answer Scripts have to be done and written against the sub total

ii) and the total of subtotal columns which gives “Grand Total” has to be done & written in the Box provided in Part-I of Answer Book Bundle Slip and part – II of control Bundle Slip

iii) also fill in circle to indicate Grand Total of all Answer Books in Part-II of Control Bundle Slip.

14. Write the total number of Answer Scripts of a packet which are valued in the Boxes provided in part - I of Answer Book Bundle Slip & Part – II of Control Bundle Slip and also fill in circle with HB Pencil to indicate number of Answer Scripts in Part – II of Control Bundle Slip

15. The Examiner has to write his name and sign in the Boxes Provided (Four Places) Part-II & III of OMR Bar Code Sheets & also in Part – I & II of Answer Book Bundle Slip.

16. During valuation, Examiners should not entertain any unauthorized persons.

17. During the valuation, if the Examiner comes across any suspected mal-practice such as insertion of sheets, change of handwriting etc., the same has to be brought to the notice of the Principal with a report in writing.

18. After valuation of each script, the Examiner has to satisfy himself/herself by rechecking whether all the Questions have been valued correctly and no bit/Question is left unvalued, and the marks awarded have proper justification and has not left any scope for any body to point out any discrepancy during Recounting, Re-Verification and providing of Photo Copies of valued of Answer Scripts.

19. No Bar Code answer scripts given to the Examiner for valuation should be lost. In case of any loss, it will be viewed seriously. Therefore, they should take all precautions to keep the Bar Code scripts under safe custody.

20. Examiner may see the instructions printed on the backside of OMR Bar Code Sheets to fill Part-II and Part-III.

21. After valuation of all the answer scripts, the Examiner should hand- over the following to the Head of Section/ Chief Examiner for 10% valuation.
a) All the packets containing Answer scripts along with answer book bundle slip.
IMP:- Please maintain time schedule of valuation i.e., six days from the date of receipt of Answer Scripts in the Institution.

22. Valuation is confidential in nature and the valuation of each script involves the career of a candidate. Therefore, utmost care should be taken to value them properly maintaining the standard of valuation as stipulated in the scheme of valuation and no error should be committed by the Examiner. The Board is introducing a system i.e, 1) A Photo Copy of valued answer script will be provided to the candidate on request and 2) On request of the candidate the valued answer script will be provided for re-verification of the script by the expert committee. Any discrepancy in valuation will put the Board in an awkward position, and also hamper the career of the students. Serious disciplinary action will be initiated by the Commissioner of Technical Education and the Chairman, State Board of Technical Education and Training, against such Examiners who are not serious in following the instructions issued by the Board.

INSTRUCTIONS TO THE SCRUTINY STAFF

1. A Scrutinizing staff should preferably be of the same discipline.

2. Scrutinizer should collect the Bar Code answer scripts packets from the Chief Examiner (Head of Section) Each packet consists of valued Barcoded answer scripts 40(Max) with subject code, name and scheme and answer book bundle slip on the cover and verify the total numbers of the scripts & Answer Book Bundle Slip no. tallies with that written on the top of the cover and signed in the Issue Register as token of receipt.

3. Scrutinizer should check the following carefully in each script.

a) Whether all the Question/Bits have been valued or not. If any Question/Bit is not valued he should report to the Chief Examiner in writing.

b) Whether for all the Questions valued, marks are awarded in the margin.

c) Marks awarded for each Question is posted on the Bar Code Sheet correctly and legibly in the prescribed column.

d) Marks for the Extra Question are not considered in the Total. The Question which is found extra with minimum secured marks is to be treated as an extra Question and these marks are not to be considered in the total marks of the scripts.

e) Total marks on the Bar Code Sheet is correct or not

f) Sl.no. of ans Script written by Examiner on Part-II & Part-III , and on Answer Book Bundle Slip is tallying or not.

g) The total marks of Part A & B of Part-II, Part-III of Bar Code Sheet & on respective Boxes are tallying or not.

h) The subtotals & Grand total in Answer Book Bundle Slip are correct or not.

4. The following mistakes shall not occur in filling Part-II/Part-III of the OMR Bar code sheets & Answer Book Bundle Slip, hence verify the same.
1) Not posting marks, not bubbling marks and serial number of answer book.
2) Marks posted but not bubbled
3) Marks bubbled not posted
4) Posting of marks and bubbling marks not same
5) Bubbled with ink
6) Entered slno. of any book in place of marks.
7) Entered 40 number of answer books in the bundle in the place of marks.
8) Entered marks of one vertical column of Part-II and in total marks of Part-II.
9) Not posting any thing on part –II of control bundle slip.
10) Not detaching Part-II and bundle slip Part- II
11) Not scrutinizing the complete scripts.

5. In case of any discrepancy either in posting of marks or wrong totalling etc. by the Examiner the matter should be reported to the Chief Examiner for taking corrective measures as mentioned in Sl.no.12 of the Chief Examiner instructions and the changed marks should be corrected accordingly
13-

6. The Scrutinizer shall use GREEN INK for scrutiny and signature.

7. After thoroughly verifying the above total marks after ascertaining the same has to be written in Boxes provided in the part – III of OMR Bar Code Sheets in figures & words as shown.
Ex:
TOTAL MARKS
(in figures)
TOTAL MARKS
(in words)

(Instructions on back side of OMR Bar Code Sheets are given)

8. The Scrutinizer has to sign and write his name after verifying the above in the boxes provided in Part-II & III of OMR Bar Code Sheets & in Part I & II of Answer Book Bundle Slip.

9. After the Scrutinizing of a bundle, detach the Part-III of OMR Sheet of each answer Book of the bundle and also detach the Part-II of Answer Bundle Slip i.e., control Bundle slip and keeping all the detached Part-III of B.C.S. in serial order (Corresponding to Sl.no. of Answer Books) and Control Bundle Slip on the top and tie up with twine /rubber band and enter the details in the work done register. Arrange all such bundles of a particular subjects in order of bundle slips, tie them and return the same to the chief examiner and obtain his signature in register. He should also ensure that the number of answer books entered in the register. Also verify the number of OMR Bar Code Sheets detached returned to the chief Examiner with that of number of bundle from________to_______and the total number of answer books noted in the register.

10. No Bar Code scripts given to the scrutinizer should be lost. In case of any loss, it will be viewed seriously. Therefore all precautions should be taken to keep the coded scripts under safe custody.

11. The valued answer scripts are of confidential nature, each script involving the career of a candidate. Therefore, utmost care should be taken to properly scrutinize the script and no error should be committed by the scrutinizer. Any slackness on the part of the scrutinizer will be viewed seriously, and the Board may have to initiate disciplinary action against them.




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